New Research Staff

When a new member is added to the CCN Lab research team, there are a few tasks that will need to be taken care of by lab administrators and by the new team member. This list is intended to prevent things from being overlooked.

CITI Training

Research team members are required to complete the CITI training courses online in order to comply with IRB requirements. Only after these courses have been passed with an 80% overall score can new members be added to any IRB-approved protocols in which research team members interact with participants or their data.

The CITI training course can be found at https://www.citiprogram.org.

New research team members, especially undergraduates without previous research experience, may not have an existing CITI account. If this is the case, making a new account is a fairly straightforward process. On the main page at the CITI training course, there is a button to create a new account (Register).

1. Press the Register button
2. On the next screen, select your institution (SUNY - Buffalo) by typing SUNY in the text box. All the SUNY system schools will be suggested, with SUNY - Buffalo as the top choice (it's first, alphabetically). Select the SUNY - Buffalo entry from the list and click the Continue to Step 2 button.
3. Enter your name and UB email, as well as a back-up email if you have one
4. I can't describe the remaining steps right now without registering a bogus account, so if you get this far, call one of the graduate students over to help you out and document what you see on the remaining screens.

Computer Access

Administrator

Create a new user profile on each computer to which the team member will require access. This can be done using the GUI or using the command line:

sudo useradd -d /home/newmembername -m newmembername
sudo passwd newmembername

Where newmembername is something intuitive, like the new member's first name. The above commands will add the user to the system, simultaneously creating their home directory, and then prompting the creation of a password. If the new member is present when you do this, have them enter a strong password they can remember, such as their UBIT password. Otherwise, come up with something you can pass along to them later on.

New Member

If the new lab member did not generate their own password, they should do so at their earliest convenience. This can be done by logging in using whatever password they were provided, then launching the System Settings application from the task bar, selecting User Accounts, and clicking on their username to set a new password.

Once an account has been set up on at least one lab computer, research staff wishing to be able to carry out some tasks remotely should consult the lab wiki entry for SSH.

Network Folder Access

Administrator

Submit a CASet work order to ask that the staff member be granted full access to the UBFS folder, as in the sample request below:

I am writing on behalf of Dr. Christopher McNorgan, who has been CC'd on this request and is the owner of the UBFS directory named below.
Can you please grant read/write access to:
 ubfs1/caset/cpmcnorg
for the following UBIT ID:
UBIT_username
Thanks,
Your_Name

To submit one of these emails, visit the website at the URL above. Along the top menu, there is a Request Support tab. Then select General Computing Support on the page that follows. You will be asked to log in with your UB credentials. After you do so, you will see a web form asking for the details of the request.

The boilerplate text can be entered into the "Describe the issue below" textarea box. Fill out the rest of the boxes with what you think are probably the correct values. Be sure to put my email address in the CC box.

New Member

After the CASet ticket has resolved, the new member should follow the UBFS directions to generate a ubfs.keys file that will allow ubmount.sh to access the network folder.